Attendance Regulations

App-based students’ attendance marking system was introduced in 2018. Students attendance shall be marked every hour electronically. Parents will be intimated periodically about the presence/absence of their wards through an SMS to their registered mobile number. If information is not received through SMS, kindly bring it to the notice of the Dean of Students Affairs. Further, attendance notification will be displayed once in ten days on the College website.

Category 1

Each student is required to have a minimum of 75% attendance every semester. If a student is absent for one hour, he/she will lose attendance for half a day. If a student is absent for two hours or more, he/she will lose attendance for the whole day.

Leave of Absence

Students are required to apply for leave to their HoD in the prescribed format available in the Records/SFS Office. However, applying for leave does not mean that the absence will be condoned. Attendance will not be given for absence due to any reason including medical grounds. Women Students are eligible for maternity leave as per the University norms.

Leave of Absence for representing the College as On Duty (OD)

  1. The Staff-in-charge (eg.: Physical Director, Vice–President (CUS), NCC Officers, NSS Officers, HoD’s, Wardens etc.) are authorized to send the list of students who participate in events outside the College three days before the commencement of the event(s) to the Dean of Student Affairs (DSA) and also send the attendance/participation certificate not later than five days after the event. It is the responsibility of the student concerned to submit the form in the prescribed format to the DSA within the stipulated time. On-Duty letters will not be entertained at a later date. No student can avail On-Duty for participating in events happening within the college.
  2. A. General On Duty (OD)
    i) For the students in NCC/NSS/Sports/CUS Maximum of 10 Days of OD per Semester will be sanctioned by the Dean of Student Affairs, on behalf of the Principal on perusal of details provided in the OD Form.
    ii) For students in other units (Halls / Departments/SCM/Choir/Tamil Peravai/ Scrub Society etc.)

A maximum of 5 Days of OD per Semester for all the activities/units and not individually will be sanctioned by the Dean of Student Affairs on behalf of the Principal on perusal of details provided in the OD Form. 

OD leave will be provided only to the events mentioned in the College Calendar for the academic year.

A student may avail a maximum of 10 days of OD per semester, for all activities stated in the College calendar.

B. Special Purpose On Duty

Students seeking OD beyond the permissible number of days mentioned in 2. A, shall apply to the Principal, through their respective Unit Heads, prior to the event, for approval.

3. All NCC/NSS/Sports camps should be organized during vacations. The Unit heads are required to produce necessary document(s) pertaining to student participation in their unit activities, including blood donation and collection of uniforms from Head Quarters. Any special requests other than the above should be referred to the Principal

Attendance Notification

The attendance details will be displayed on the respective Department Notice Boards and the College website every ten days. Clarifications, if any, should be sought from the Dean of Student Affairs/Director (SFS) within 3 days of this publication.

Leave taken on medical grounds will be considered as leave of absence and not be condoned even if a medical certificate is produced.  Attendance is calculated on the basis of percentage alone. The percentage of attendance for those who joined late will be calculated from the date of joining the programme. Attendance is compulsory for all hours including Language and Part II English.

Condonation (Category II)

Obtaining condonation is not a matter of right. However, the Principal may condone a shortage of 35 % of attendance for a semester, for a student with attendance of 65% and above and less than 75%. A student can avail condonation only once during the course of study.

Additional Provision (Category III)

A student who is not allowed to write the End of Semester Examination in the current semester due to shortage of attendance (that is for a student with attendance of 50% and above and less than 65%) will be allowed to write those papers as arrears in the subsequent End of Semester Examination. A student can avail of this additional provision only once during the course.

Repeat Semester (Category IV)

A student with less than 50% of attendance in a semester will have to repeat the Semester.