University of Madras Guidelines for completion of UG and PG degree programmes for the batch of students admitted to the course with effect from 2018-2019.1. A student who, for whatever reasons, is not able to complete the programme within the normal period (N) or the Minimum duration prescribed for the programme, maybe allowed two years period beyond the normal period to clear the backlog to be qualified for the degree. (TimeSpan = N + 2 years for the completion of programme).2. In exceptional cases such as major accidents and childbirth, an extension of one year be considered beyond the maximum span of time (Time Span = N + 2 + 1 year for the completion of programme).
3. Students qualifying during the extended period shall not be eligible for RANKING.
End of Semester Examination
- The academic year is divided into two semesters, the first from June/July to November/December and the second from November/December to April/May. Each semester will have a minimum of 90 working days excluding study holidays and examination days. Examinations will be conducted in papers of all semesters in Nov/Dec and April/May every year for all UG and PG courses.
- The schedule for ESE Practicals will be notified by the Controller of Examinations.
- A student who fails in one or more papers in any semester will be permitted to reappear for the same at the subsequent End of Semester Examination, subject to the student fulfilling the attendance requirement. A student whose attendance falls short of 50% will be required to repeat that semester by enrolling again at the end of the course. Papers set for each examination will follow the regulations and syllabi in force at the time.
- To qualify for the UG/PG Degree, supplementary candidates are required to pass in all the papers prescribed for the course within six/four semesters immediately after the completion of the course. Beyond that period, the candidates will follow the current syllabus for the examinations. A late fee per year for each paper shall be levied.
- Examination Fees will be levied as per the University rates. A special fee is collected for supplementary papers. Only those students who obtain ‘No dues’ clearance from the Bursar’s Office/ Hall/Departments are eligible to obtain the Hall Ticket for the End of Semester Examinations
Internal Continuous Assessment (ICA)
The Internal Continuous Assessment (ICA) and End of Semester Examination (ESE), each carrying 50% marks, form the basis for grading student performance in each paper. The passing minimum in ESE is 20/50 for UG and 25/50 for PG programmes.
a) ICA Theory
Internal Continuous Assessment tests for theory will be centrally administered by the College through the Examination Office. Three tests will be conducted for each theory paper - two written tests and an assessment of accepted innovative components such as a seminar, term paper, project, assignment, portfolio, power-point presentation, quiz, objective test, etc or a combination of the above, as decided by the course teacher or HoD (The programme of such evaluation will be fixed before the commencement of that semester in consultation with the respective Academic Deans). Each test will carry a maximum of 50 marks and the lowest of the three tests will be ignored. The Time table for the ICA tests I and II will be scheduled and notified by the Examination Office in the College Calendar. ICA III based on innovative techniques will span over the entire duration of the semester.
b) ICA Practical
Two tests will be conducted for each practical paper. The Time Table will be scheduled by the course teacher or HoD. Re-test is not allowed except for the students who had represented the College in sports or cultural activities on the dates of the scheduled ICA tests or for students with any justifiable reason acceptable to the Principal. The Principal may grant special permission to such candidates for taking one additional test of three hours duration encompassing the entire syllabus of that paper. This test should be taken before the commencement of the End of Semester Examination of that semester. A record of such assessment procedure will be maintained by the department and is open for clarification by students. Students have the right to appeal to the Principal in case of glaring disparities in valuation.
Major Guidelines for ICA Retake, ICA Repeat and Repeat Semester
a) ICA Retake
This regulation is being implemented from the academic year 2010–2011 and extends to all students currently studying I, II & III year UG courses and I & II year PG courses. ICA Retake will be centrally administered by the Examinations Office.
Eligibility for ICA retake is as follows:
- Minimum 10 marks in ICA
- Passing minimum in ESE is 20/50 for UG & 25/50 for PG
- Fulfilment of attendance requirements
- No improvement in ICA Retake
Further, a student
- can attempt only once
- can appear for papers of any semester during the course period
- can appear for a maximum of only six papers in a semester.
b) ICA Repeat
ICA Repeat can be availed by all UG and PG students to improve their marks after the completion of the course in any semester, subject to the following conditions
- The students must register for ICA Repeat, by contacting the Dean of Student Affairs within a month of the commencement of a semester.
- A student is permitted to appear for a maximum of only ten papers in a semester
- The students should take the tests during the ICA schedule.
Eligibility for ICA Repeat is as follows:
- Marks: No minimum marks in ICA and ESE are required to avail this facility.
- Attendance: The student should not have lack of attendance.
c) Repeat Semester
Students who do not have adequate attendance and those who missed a semester will have to register for Repeat Semester after completion of the course. These students will have to attend classes, compensate for the loss of attendance and appear for the ICA along with the regular students. Odd semester students can apply only for the odd semester and even semester students can apply only for the even semester. The ICA Repeat and Repeat Semester registrations
are administered by the Dean of Student Affairs
Grading System (from 2011 onwards)
- Passing minimum for UG course is 40% of marks in the End of Semester Examination and 40% of the total marks in the Internal Continuous Assessment and End of Semester Examination put together in each paper.
- Passing minimum for PG course is 50% of the marks in the End of Semester Examination and 50% of the total marks in the Internal Continuous Assessment and End of Semester Examination put together in each paper.
- Minimum credits required (2008-2009 onwards)
(i) Three year UG Programme 140 (ii) Two year PG Programme 100 (iii) MCA Programme 145 (iv) B.Voc 180 (v) M.Phil 36
Marks and Grades:
The following tables give the marks, their corresponding grade points, letter grades and grade description that indicate the performance of the candidate in a course/paper.
UG Programme (6 Semesters)
9.5 - 10.0 O+
First Class -Exemplary*
9.0 and above but below 9.5 O 8.5 and above but below 9.0 D++ First Class with Distinction* 8.0 and above but below 8.5 D+ 7.5 and above but below 8.0 D 7.0 and above but below 7.5 A++ First Class 6.5 and above but below 7.0 A+ 6.0 and above but below 6.5 A 5.5 and above but below 6.0 B+ Second Class 5.0 and above but below 5.5 B 4.5 and above but below 5.0 C+ Third Class 4.0 and above but below 4.5 C 0.0 and above but below 4.0 U Re - appear
PG Programme (4 Semesters) and
MCA (6 Semesters)
9.5 - 10.0 O+
First Class -Exemplary*
9.0 and above but below 9.5 O 8.5 and above but below 9.0 D++ First Class with Distinction* 8.0 and above but below 8.5 D+ 7.5 and above but below 8.0 D 7.0 and above but below 7.5 A++ First Class 6.5 and above but below 7.0 A+ 6.0 and above but below 6.5 A 5.5 and above but below 6.0 B+ Second Class 5.0 and above but below 5.5 B 0.0 and above but below 4.0 U Re - appear* Candidates who pass in the first attempt and within the prescribed semester of the UG/PG programme are eligible.Passing of Results
Results are passed by the Board of Examiners of the departments concerned and submitted to the Academic Council of the College for approval after which the Principal recommends the eligible students for award of the Degrees to the University of Madras.Provision to AppealAppeals against results of the End of Semester Examination may be sent to the Controller of Examinations by the student concerned within seven days of the publication of the results. Only
UG students who have secured 20% of marks or more and PG students who have secured 30% of marks or more in the End of Semester Examination are eligible to apply for revaluation. Appeal for each paper should be made separately. A fee of Rs.750/- will be charged for each paper under appeal. The appeals will be scrutinized and approved by the Appeals Committee, whose decision shall be final.Supplementary ExaminationUG and PG students appearing in the Final Semester ESE will be permitted to take Instant Examination immediately after the publication of the Examination Results, in the event of their being
unsuccessful in the Final Semester Exams, subject to the following conditions:
- Supplementary Examination can be taken only in the theory paper belonging to the Final Semester.
- Students will be permitted to take only one theory paper belonging to the final semester.
- The students should not have any other arrear, other than the paper for which he/she seeks Supplementary exam.
Regulations for M.Phil. Programme
The duration of M.Phil. Programme shall be one year consisting of two semesters for the full-time students and two years consisting of four semesters for the part-time students.
- The programme will commence in the month of August of each academic year.
- For full-time candidates, the End of Semester Examination for theory papers shall be conducted at the end of the first semester during the month of February and after the completion of those theory papers, the candidate is eligible to submit the dissertation before 31st July of every year.
- For part-time candidates, the End of Semester Examination for theory papers shall be conducted in the month of August and after the completion of those theory papers, the candidate is eligible to submit the dissertation not earlier than twelve months from the date of commencement of the second year.
- The passing minimum for M. Phil. course is 50% of the marks in the End of Semester Examinations and 50% of the total marks in the Internal Continuous Assessments and End of Semester Examinations put together.
- Candidates shall submit the Dissertation to the Controller of Examinations through their M.Phil. Supervisor and Head of the Department.
- The distribution of credits is as follows: Minimum two Core courses carrying 5 credits each and an Elective carrying 5 credits (or) three Core Courses carrying 15 credits and Dissertation carrying 21 Credits.
- Students must complete the M.Phil. programme (Course work and dissertation/ thesis submission) within 3 years from the year of admission (that is N + 2 years). No extension will be given beyond two years of completion of the programme.
- The last date for submission of the dissertation shall be 31st August every year without penalty. Those who do not submit the dissertation in time may be given an extension of a maximum of two months with a penal fee prescribed by the University (i.e. up to 31st October). There shall be no further extension of time beyond this period. Any student failing to submit the dissertation within this period will be permitted to submit the dissertation only in the next academic year along with the subsequent batch of students.
Regulations for Ph.D. Programme
As per the Ph.D. guidelines of the University of Madras.